> ## Documentation Index
> Fetch the complete documentation index at: https://support.visualcare.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# CRM overview

> Manage leads, website enquiries, and the client onboarding pipeline in Visualcare

The CRM (Customer Relationship Management) module manages leads for both clients and workers, and captures website enquiries. Leads let you manage the client onboarding process separately from the client profile. When a lead converts, their information transfers to a new client profile automatically.

## Website enquiries

An enquiry form built to match your company website feeds data into the VCore **Website Enquiries** area for reporting and visibility.

### Viewing enquiries

Navigate to **Operations** → **CRM** → **Website Enquiries** to see all enquiries in the database.

### Customising the list

Use the **Column Chooser** to add or remove columns. Drag fields from the chooser into the header area, rearrange by dragging, or remove by dragging back.

<img src="https://mintcdn.com/visualcare/xULwwrnsPQiLNeIS/images/client-management/crm-overview/image-1761890138108-0.png?fit=max&auto=format&n=xULwwrnsPQiLNeIS&q=85&s=d43a99e314202744420c313f662b9bf5" alt="Column chooser for enquiries" width="1890" height="430" data-path="images/client-management/crm-overview/image-1761890138108-0.png" />

<img src="https://mintcdn.com/visualcare/xULwwrnsPQiLNeIS/images/client-management/crm-overview/image-1761890138109-1.png?fit=max&auto=format&n=xULwwrnsPQiLNeIS&q=85&s=9cff0d8966f6397e0723dfe3b1273bbc" alt="Columns added to the enquiry list" width="1890" height="363" data-path="images/client-management/crm-overview/image-1761890138109-1.png" />

### Searching for enquiries

Search in the top right corner by entering criteria such as a name. The search highlights matching records across the data set.

<img src="https://mintcdn.com/visualcare/xULwwrnsPQiLNeIS/images/client-management/crm-overview/image-1761890138110-2.png?fit=max&auto=format&n=xULwwrnsPQiLNeIS&q=85&s=47e0c85834508d59f85f011ac1232386" alt="Search bar for enquiries" width="1875" height="170" data-path="images/client-management/crm-overview/image-1761890138110-2.png" />

### Filtering and grouping

Filter a column by selecting the filter icon on the right. Choose the values to display and click **OK**.

<img src="https://mintcdn.com/visualcare/xULwwrnsPQiLNeIS/images/client-management/crm-overview/image-1761890138110-3.png?fit=max&auto=format&n=xULwwrnsPQiLNeIS&q=85&s=36447ebe749d668ef2bd829f47183c58" alt="Column filter on enquiry list" width="1895" height="390" data-path="images/client-management/crm-overview/image-1761890138110-3.png" />

Group the data by dragging a column header to the grouping area at the top left.

<img src="https://mintcdn.com/visualcare/xULwwrnsPQiLNeIS/images/client-management/crm-overview/image-1761890138111-4.png?fit=max&auto=format&n=xULwwrnsPQiLNeIS&q=85&s=ce5e4f6591fdad6f98fb9113f2a4200a" alt="Grouping area for enquiry list" width="1887" height="312" data-path="images/client-management/crm-overview/image-1761890138111-4.png" />

### Exporting to Excel

Export enquiry data to Excel by clicking the **Excel** icon.

<img src="https://mintcdn.com/visualcare/xULwwrnsPQiLNeIS/images/client-management/crm-overview/image-1761890138112-5.png?fit=max&auto=format&n=xULwwrnsPQiLNeIS&q=85&s=13814124c4200c54ddd31e7f7309ff20" alt="Excel export for enquiries" width="1895" height="314" data-path="images/client-management/crm-overview/image-1761890138112-5.png" />

### Managing individual enquiries

**Viewing the form** - click **View** to review the enquiry details in the original form format.

<img src="https://mintcdn.com/visualcare/xULwwrnsPQiLNeIS/images/client-management/crm-overview/image-1761890138112-6.png?fit=max&auto=format&n=xULwwrnsPQiLNeIS&q=85&s=b1727cebedca8eb0358a151e8f9d051d" alt="View button for an enquiry" width="1331" height="469" data-path="images/client-management/crm-overview/image-1761890138112-6.png" />

**Deleting an enquiry** - click **Delete** to remove an enquiry. A confirmation window appears to prevent accidental deletion.

<img src="https://mintcdn.com/visualcare/xULwwrnsPQiLNeIS/images/client-management/crm-overview/image-1761890138113-7.png?fit=max&auto=format&n=xULwwrnsPQiLNeIS&q=85&s=997722b105f4e98ebc93574ffd9a3955" alt="Delete confirmation for an enquiry" width="1888" height="362" data-path="images/client-management/crm-overview/image-1761890138113-7.png" />

### Adding an enquiry to leads

Push enquiry data into the leads pipeline. Data from the form is mapped automatically where the field types match (for example, drop-down to drop-down). Fields need to be linked by the Visualcare team when the form is built, and options in the form must match those in the database.

## Lead profile missing sections

If the **General Details** and **Health** sections are missing from a lead's profile, the **Type** field on the lead is blank. Open the lead, set the **Type** to **Client**, click **Save**, and refresh the page - the missing sections then appear.

## Running into issues?

See [Client management troubleshooting](/troubleshooting/general) for common errors and fixes.

## Related articles

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  <Card title="Quotes" icon="file-invoice" href="/client-management/quotes">
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