> ## Documentation Index
> Fetch the complete documentation index at: https://support.visualcare.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Export Invoices

> Export invoicing data from Visualcare to your accounting software as draft invoices

Watch the video walkthrough, then follow the steps below.

<Frame>
  <iframe src="https://www.loom.com/embed/22c7e45eaabb4243a869f8d993291ff7" title="How to Export Invoices" frameBorder="0" allowFullScreen style={{ width: '100%', aspectRatio: '16 / 9' }} />
</Frame>

<Steps>
  <Step title="Navigate to Data Export">
    Go to the **Timesheets** tab, then select **Data Export**.
  </Step>

  <Step title="Select a date range">
    Choose the date range you want to export invoicing data for. You can manually adjust the dates as required.
  </Step>

  <Step title="Reload the data">
    Click **Reload** to display all shifts within the selected date range.
  </Step>

  <Step title="Select shifts for invoicing">
    Tick the shifts you want to export for invoicing.
  </Step>

  <Step title="Export invoices">
    Click **Export Invoices**, then select the accounting software you are exporting to (for example, Xero).
  </Step>

  <Step title="Process the export">
    Click **Process Export**. On the next screen, select **Start Import**.
  </Step>

  <Step title="Confirm the export">
    The data will be sent to your accounting software as draft invoices. A reference will be displayed showing the invoice numbers the data was sent to.
  </Step>

  <Step title="Review in your accounting software">
    In Xero, navigate to **Draft Invoices** under **Sales** → **Invoices** to view the exported invoices.
  </Step>

  <Step title="Review auto-populated invoice data">
    Visualcare automatically populates:

    * The **Description** field
    * **Quantity** based on hours worked
    * **Price** based on the charge rate
    * The **Reference** field with relevant Visualcare data

    Your invoices are now ready for review and approval in your accounting software.
  </Step>
</Steps>