> ## Documentation Index
> Fetch the complete documentation index at: https://support.visualcare.com.au/llms.txt
> Use this file to discover all available pages before exploring further.
# Payroll Requirements for Data Export
> Configure pay levels, worker pay rates, and Xero accounting codes before exporting payroll
Watch the video walkthrough, then follow the steps below.
Pay levels are labels used to help you identify each worker's pay classification. They do not affect calculations - they are purely descriptive.
1. Go to **Settings**
2. Select **Settings** again
3. Scroll to the **Finance** section
4. Scroll to the bottom of the page and locate **Pay Levels**
You will see pay levels labeled generically as R1, R2, R3, and so on (up to 48 levels).
**Add descriptive labels**
1. Click **Edit** on a pay level
2. Enter a meaningful label such as:
* CAS Level 1 - Pay Point 3
* CAS Level 2 - Pay Point 1
3. Click **Save**
This makes it much easier later when assigning pay levels to workers.
1. Go to **Workers** → **Profile**
2. Open a worker's profile
3. Navigate to the **Finance** tab
**Set the pay rate level**
1. Click **Update Pay Levels and Rates**
2. Select the correct pay level using the descriptive labels you created
3. Choose a **From Date** (must be before today)
4. Click **Update**
This updates all future rates for that worker from the chosen date onward.
The **Accounting Code** connects Visualcare workers to Xero for payroll export. Anywhere you see Accounting Code in Visualcare, think of it as a mapping code to Xero.
1. In the worker's **Finance** tab, scroll to the bottom
2. Open the **Accounting Code** dropdown
3. Select the correct Xero record:
* **Employees** → mapped to Xero Employees
* **Suppliers** → mapped to Xero Contractors (Contacts)
4. Choose the matching Xero name
5. Click **Save**
If a worker was created in Xero but is not appearing in the **Accounting Code** dropdown:
1. Click **Sync Code from Xero**
2. Visualcare will import any newly created employees or suppliers
3. Re-open the **Accounting Code** dropdown - the worker should now appear