1
Navigate to timesheets
- Go to Timesheets
- Select All Timesheets
2
Understand rosters vs timesheets
- Rosters = shifts scheduled for a worker but not yet confirmed. This includes:
- Shifts workers have not clocked in/out for
- Cancelled shifts
- Timesheets = shifts that have been confirmed, either automatically through the vWorker app or manually.
3
Manually send shifts to timesheets
If a worker forgets to clock in or out:
- Select the rostered shift
- Click Send to Timesheets
4
Review and edit timesheets
Within the timesheet area, you can view data sent from the vWorker app and make adjustments.You can edit:
- Start and finish times (using the clock tool)
- Kilometers travelled
- KM calculations using the CAHC KM button, which:
- Calculates distance between clients
- Adds travel time
- Variations submitted by workers
- Worker comments explaining any extension or reduction of time
- App start/finish times
- GPS coordinates of clock-in/clock-out
- Worker-submitted notes (via the View button)
- Tick Variance Approve
- Save the timesheet
5
Use the Variance tab
Navigate to the Variance tab to:
- View all shifts with variations
- Approve multiple variations in bulk
6
Different ways to view timesheets
Per worker
- Go to Timesheets → Timesheets
- Select a worker on the right
- Click Edit to view all their timesheets
- Go to Timesheets → Timesheet Locations
- View:
- Client timesheets
- Worker timesheets
7
Best practice: check timesheets regularly
Regular reviewing helps:
- Reduce workload at payroll/claim time
- Ensure all shifts are complete and accurate
- Avoid delays in billing or payroll
8
Important: unconfirmed items cannot be exported
Any shift that is not confirmed cannot be exported for:
- Billing
- Payroll