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The vehicle rostering feature lets you assign vehicles from your fleet to client roster shifts. Vehicle assignments flow through to the Vworker app so workers know which vehicle to use.

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Setting up vehicles

Before you can roster vehicles, they need to be added to the vehicle list.
1

Open the vehicles page

From the menu bar, go to Maintenance → Vehicles. This shows a list of existing vehicles with their details.Vehicle list
2

Add a new vehicle

Click Add Vehicle in the top left of the screen.Add vehicle button
3

Enter vehicle details

In the pop-up window, enter the vehicle make, model, year, capacity (number of seats), and registration number. Click Create.Create vehicle form
4

Edit the vehicle profile

Double-click the vehicle in the list to open its profile. From here you can:
  • Update vehicle information and Save
  • Add Documents related to the vehicle
  • Complete Forms for the vehicle
  • Add or read Notes about the vehicle
  • Delete the vehicle profile if needed Vehicle profile
If the vehicle is a company car and kilometres associated with it should be charged to the client but not paid to the worker, use the tick box on the right side of the vehicle profile page.When ticked, this applies to both the KM and KM Between fields, meaning kilometres added for shifts with this vehicle rostered are not included in the worker pay export.Company car KM settings

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Assigning vehicles to shifts

1

Open vehicle rostering

From the menu bar, go to Operations → Vehicle Rostering. This shows a list of shifts for today.Vehicle rostering page
2

Select a vehicle

In the vehicle drop-down menu on the right side of the page, select the vehicle to assign to the shift.Vehicle drop-down
3

Check availability

If a vehicle name appears in grey italics, that vehicle is already rostered at that time and cannot be selected.Unavailable vehicle
The rostered vehicle is visible to the worker within shift information on the Vworker app. Vehicle on Vworker app
Vehicle rostering is currently not available for location roster shifts.

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Running into issues?

See Scheduling troubleshooting for common errors and fixes.

Transport runs

Schedule and manage community bus runs

Creating new shifts

Create shifts in a client roster

Client and worker map

View client and worker locations on a map